Quote QF-2026-0148
1 day with no replySarah Mitchell
Bathroom repair · Didsbury
£780
Opened on her phone, Sunday 21:14. Never replied.
Days since sentUsually lost after 10
QuoteFlow has a follow-up ready
Drafted in your words. One tap to send.
Now inviting founding customers
Stop losing jobs after sending the quote.
Track enquiries, follow up quotations, and see exactly who needs your attention—without replacing Xero, QuickBooks, or your email.
Free 14-day pilot · No card · Set up in under two minutes
The problem
The jobs you lose are usually the ones nobody chased.
In a small firm the quoting gets done in the evenings and the chasing gets done whenever there's a gap. There usually isn't one, so the work that goes quiet stays quiet.
The enquiry nobody answered
It arrived on a Tuesday evening while you were still on a job. By Thursday they had booked someone else.
The quote nobody chased
You priced it on the Sunday and sent it on the Monday. Three weeks later you still don't know whether they read it.
The invoice sitting unpaid
The job finished a month ago and the invoice went out the same week. Nobody has mentioned it since.
A four-person firm sending twenty quotes a month typically has four or five unanswered at any given time. At an average of £900 a job, that is roughly £4,000 of work you have already priced up, already been out to see, and still haven't heard back on.
How it works
It does three things.
N° 01
Your enquiries land in one place
Website form, phone call, Checkatrade, a text from a letting agent. They all go into one list, instead of being spread across your inbox, your phone and a notebook in the van.
N° 02
Every quote gets a date against it
Log who you sent it to, for how much, and when. QuoteFlow counts the days from there, so you don't have to hold it all in your head.
N° 03
You get one list each morning
Who to ring, who to chase and which invoice is late, sorted by what you stand to lose. Most owners get through it in about ten minutes.
Daily action dashboard
“Here's what needs your attention today.”
One list, sorted by what you stand to lose, with the money you're chasing shown at the top. There is nothing to configure and no reports to run.
- Quotes that have gone quiet, oldest first
- Enquiries nobody has replied to yet
- Invoices past their due date
- The jobs you've won that still need a date
6
quotes to chase
£8,450
potential work
3
waiting on a reply
2
overdue invoices
4
jobs this week
£1,430
unpaid
Sarah Mitchell
Bathroom repair quote · 5 days waiting
£780
Follow upOakwood Lettings
Property maintenance · 3 days waiting
£1,250
Send estimateJames Turner
No reply for 7 days · 7 days waiting
£420
CallGreenstone Properties
Overdue invoice · 21 days waiting
£950
ChaseFollow-up to Sarah Mitchell
FriendlyProfessionalShort
Hi Sarah,
I wanted to check whether you had any questions about the bathroom repair quotation we sent. I'd be happy to clarify anything or discuss suitable dates for the work.
Best wishes,
Mark
Send emailCopy messageMark as contacted
Quote follow-ups
The first draft is already written for you.
Pick a tone, change whatever you want, and it opens as a draft in your own email. Nothing is sent automatically, so what your customer gets is a message from you, in the words you would normally use.
- Tells you when a quote has been opened, which is the best moment to ring.
- Suggests a phone call instead when emails clearly aren't landing.
- Stops chasing as soon as someone says yes, no or not yet.
Works with your existing tools
You don't have to move anything.
QuoteFlow sits alongside what you already use. Your accounts stay in Xero or QuickBooks, your emails stay in your inbox, and there is nothing to cancel or migrate before you start.
Xero
Invoices stay where they are
QuickBooks
Same again. We only read what's outstanding
Your email
Follow-ups open as drafts in your inbox
Your phone
One tap to ring the customer
Spreadsheets
Import your list in one go
WhatsApp & text
Copy the message and paste it
Still on a spreadsheet? So are most of the businesses we're speaking to. Send it over and we'll import it for you free of charge as part of the pilot.
Who it is for
Made for firms of one to ten people.
It suits businesses where the quoting, the chasing and the invoicing all land on the same one or two people. If you already employ someone whose job is sales, you probably don't need it.
Plumbers, electricians and heating engineers
Certificates, boiler swaps and call-outs. Work that gets quoted quickly and goes cold just as quickly.
Property maintenance firms
A mix of homeowners, landlords and agents, all wanting different things on different timescales.
Painters, roofers and multi-trades
Larger quotes and longer decisions, with customers who fully intend to reply and then don't.
Landlord and letting-agent work
Repeat work that depends on somebody remembering to send the estimate before Friday.
Built with UK trade businesses
We're currently inviting a small group of property-maintenance and trade businesses to help shape the first release.
There are no testimonials on this page because we don't have any yet. What we do have is a working product and the time to sit down with you while we get it right.
ManchesterLeedsSheffieldLiverpoolStockportBolton
Founding customer offer
Free 14-day pilot, free setup, and free spreadsheet import.
We'll set the account up with your own customers and open quotes already in it, so on the first morning you're looking at your real work rather than a demo.
- 14 days free. No card, no contract.
- We import your spreadsheet for you.
- A 20-minute call to set your follow-up timings.
- Founding-customer pricing, kept for good.
- A direct say in what we build next.
Rather have a look round first?
The demo is fully clickable and filled with the sort of data a Manchester maintenance firm would actually have. No sign-up needed.
View interactive demoFAQ
Questions we get asked a lot.
No. Your accounts stay exactly where they are. QuoteFlow reads which invoices are outstanding so it can tell you who to chase. It never raises, edits or sends an invoice.
No. QuoteFlow writes the follow-up and puts it in front of you, then you decide whether to send it, change it or ring instead. Most people can tell when a message has been sent by a machine, and it doesn't help you win the job.
Job-management apps handle the work after you've won it: scheduling, timesheets, job sheets. QuoteFlow covers what happens before that, which is the enquiry that never got a reply and the quote nobody followed up.
About two minutes, plus however long it takes you to find your spreadsheet. We import your customers and open quotes, so you have a list of everything that needs chasing on the first day.
That describes most of the businesses we're speaking to. Adding a quote takes about fifteen seconds: customer, job, value, date sent. After that QuoteFlow does the remembering.
Not at first. Plenty of owners run it on their own and only use the morning list. When you're ready you can add the office and the lads on the tools, so jobs stop falling between you.
The pilot is free for 14 days and doesn't need a card. We're still working out pricing with the first group of businesses, so if you join now you'll have a say in it and keep founding-customer terms.
It stays yours. You can export the lot to a spreadsheet whenever you want, and if you leave we delete it. This prototype stores nothing at all, since it runs entirely in your browser.
Something we haven't answered?
Join the pilot and ask us directly. You'll be speaking to the people building it rather than a support queue.
Join the free pilot